Guidelines & Templates

Abstracts should fall into one of two categories with different template sections:

• Regular abstract 
• Case report/series (usually a single illustrative case or series of up to 10 cases)

For information on the template sections, please see “Text”

The submitter is responsible for ensuring that all author names are accurate at the time of submission. This includes correct spelling, formatting, capitalization, and punctuation of both names and affiliations. If the submitter is a co-author, they must ensure their name is included in the author list. The submitter is responsible for obtaining permission to submit and present the abstract from all co-authors and relevant stakeholders. ESCMID is not liable for any errors in author names or affiliation details.

Abstract titles should be concise and adhere to the following guidelines:

• Capitalise only the first word of the title, except for acronyms.
• Italicise Latin terms, including genus and species names.
• Do not add a period at the end of the title.
• Do not use brand names in the title.

ESCMID reserves the right to proofread and adjust titles according to ESCMID Global guidelines without the author's consent.

The abstract submission tool uses a pre-set template to guide you through the necessary sections of your abstract. Be sure to enter each section of your abstract into the corresponding textbox.

The entire abstract, including the title, must not exceed 350 words. This word limit does not apply to figure descriptions and references. The official language of ESCMID is UK English, and submitters are required to use this standard for grammar and spelling. Avoid using ALL CAPS in the text, except for abbreviations or acronyms.

For research abstracts, briefly outline the background, research context, and objectives. The methods section should include essential details about the research setting, data collection, and analytical methods. Results presented in the abstract must be original and not previously published or presented.

For case reports/series and Clinical Grand Round (CGR) cases, focus on the unique aspects of the case, such as clinical presentation, diagnosis, or treatment, and highlight the key learning points. Narrative reviews or abstracts lacking original data content will not be accepted.

To include up to three figures in your abstract, please use the figure upload fields at the bottom of the form. You can upload images, graphs, or tables in the figure sections.

• Accepted formats: JPEG or PNG
• Maximum dimensions: 1000 x 1000 pixels
• Maximum file size: 5 MB

Images exceeding the specified dimensions will be automatically resized to A4 format in your submission confirmation. Ensure that all uploaded materials are clearly readable before submitting your abstract.

The official language of ESCMID is UK English, and submitters are required to use this spelling consistently. The International System of Units (SI) should be used whenever applicable. Genus and species names should be written out in full upon first mention, abbreviated thereafter, and italicised where appropriate.

The following scientific rules apply:

• Systematic names (genus, family, and higher orders): capitalised (e.g., Chlamydia, Enterobacterales Picornaviridae)
• Non-English expressions in English texts are written in italics (e.g., in vitro/in vivo, ad hoc, ex officio)
• Taxonomic names must be italicised (e.g., Staphylococcus aureus, Clostridium difficile)
• Non-systematic names (e.g., plural): lowercase and not italicised (group A streptococci, mycobacteria)
• Generic drug names: lowercase (e.g., penicillin)
• Do not use brand names in titles: product names are allowed in the abstract text, but must be avoided in the title
• Please follow standard English grammar rules, including a space after full stops and commas
• Only common abbreviations may be used without definition

The full list of abstract categories may be found here.

Please choose the most accurate abstract category and subcategory to ensure review by the most suitable experts and allocation to the proper sessions if accepted. All case and case series abstracts will be automatically assigned to category 13, case reports and case series (n<10).

Authors are asked to choose two keywords from the drop-down and one free keyword to best define the abstract content.

You can save and edit your abstract at any time before final submission. Upon submission, a confirmation email will be sent to the submitter, and all co-authors with a copy of the submitted abstract. All follow up correspondence regarding the abstract will be sent exclusively to the presenting author.

If you wish to change the type of abstract after starting the submission process, please withdraw your current abstract and begin a new submission with the correct abstract type.

There are no changes possible to the abstract content after abstract submission. For any questions or change of the presenting author please contact us using the contact below.

Following the congress, a certificate of presentation will be available to the presenting authors at cme.eccmid.org. 

The presenting author is then responsible for disseminating this certificate to co-authors.