Instructions for Speakers

You can download ESCMID Global slide templates at the bottom of the page. 

Duration and number of slides 

When preparing your presentation, please take note of the time allocated to your presentation. In general, 2 - 2.5 slides per minute is a reliable rule of thumb to ensure that your lecture does not exceed the allotted time. 

Format 

Presentation files will be accepted in .ppt and .pptx only and must be under 500 MB in size. The aspect ratio of your presentation must be 16:9 and to avoid compatibility problems, please do not use special characters in the name of the file (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {, etc.). 

Text

 The guiding principle for text is “as much as necessary, as little as possible”. Text should be concise and to the point highlighting the key facts in no more than 5 text lines per page. To ensure readability the minimum recommended font size for easy viewing is 20 points. Colours should be used sparingly. Choose colour combinations that make your text easy to read. 

Layout 

Keep your slides clean: avoid adding too much information, especially graphs and experimental data on one single slide. A clear and well-structured arrangement is the most attractive and easiest to view on screen. When using images, please ensure a high quality, royalty free (or cited) image.

After registration speakers will be able to access their speaker profiles where they can declare publishing consent which is necessary. This gives ESCMID the right to live-stream the sessions and record it for participants. Additionally, speakers will be able to declare any potential conflicts of interest for their presentations giving comments on the potential conflict.

Speakers can set up a poll to be used during their presentation using the ESCMID Global virtual platform. You can find detailed instructions with images to guide you through the process of creating a poll and then how to launch it during your session in the presentation below. 

Link to presentation from Key4

Speakers must upload their presentations to the speaker profile at least 24 hours before the start of their session. Please find a link below for detailed instructions on how to upload your presentation using the speaker profile.

Link to presentation from Key4

Please note that only .ppt and .pptx file types are accepted. 

Below are some best practices for online speakers to ensure a smooth presentation and connection. 

• Be at the same place and have the same equipment than during the training 
• Check your session time based on your time zone 
• Try to sit still during the presentation not moving too much to the sides or closer to the computer 
• NEVER turn off your camera 
• Mute yourself when not talking 
• Turn off your computer notifications and close all programmes which are not being used for the session 
• Put your phone on silent mode 
• Do not connect to the congress platform at the same time. It will disturb the sound and notifications. 

On the day, the technical team will send a zoom link by email to join the waiting room for your session. Speakers are kindly asked to connect to the zoom 45 minutes before the beginning of your session. This allocated time is to prepare the template with the camera and audio control and perform a last technical check.